EvidenceNew
The register of seized evidence: seal number, type, description, photos, links to files, status, location, holder, and a chain of custody that can never be edited.
The Evidence module (Records group) keeps the register of everything seized: weapons, drugs, documents, samples, cash… Each item has a seal number, a holder, a location, and a chain of custody: every hand-over from one officer to another is recorded for good.
It is enabled by default for the police and the justice department.
evidenceLogging evidence
Section titled “Logging evidence”- Click New evidence (or Add evidence from an offense file, a report, a citizen or a court case: the link is set automatically).
- Pick the Type and describe the item; give the Quantity and Location if needed.
- Add Photos (up to 12). In the tablet, Take an in-game photo works here too.
- Click Save.
evidence-newThe item gets its number (EV-2026-0012: configurable prefix, one counter per year in your
organization’s time zone) and you become its holder. The first line of its chain says who
seized it, when and where.
The evidence record
Section titled “The evidence record”evidence-sheet- Transfer: pick the new holder and the reason (required), and optionally the new location. You transfer the evidence you hold; “Transfer any evidence” allows transferring others’.
- Change the status: seized, under analysis, stored, returned, destroyed. Returned or destroyed evidence can no longer be transferred.
- Change the location, Edit (type, description, quantity, photos), Link to a file, a report, a citizen or a court case.
- Export: the evidence record as PDF or image, chain of custody included.
- Delete (by holding the button): the item is archived and can be restored; its chain stays intact.
evidence-transferThe chain of custody reads from oldest to newest: seizure, transfers (from whom to whom, reason), statuses, locations, edits and links. No action can edit or delete it.
Linked evidence also shows on the file, report and court case records, and in the citizen’s Documents & evidence tab.
Settings
Section titled “Settings”With “Evidence settings”, the module’s Settings filter sets the seal prefix and the list of types (label, color). An archived type stays on the evidence that uses it. Starter list: weapon, drug, document, object, sample, digital media, cash.
Who can do what
Section titled “Who can do what”| Permission | What it allows | Default |
|---|---|---|
| View evidence | The register, links and chain of custody | every rank |
| Record evidence | Log evidence (you become its holder) | members and up |
| Edit evidence | Description, type, quantity, photos, links, location | members and up |
| Transfer your evidence | Hand over evidence you hold | members and up |
| Transfer any evidence | Transfer someone else’s | supervisors and up |
| Change the status | Under analysis, stored, returned, destroyed | supervisors and up |
| Delete evidence | Archive (can be restored) | supervisors and up |
| Evidence settings | Prefix and types | command |